Macintosh Notes for 2-2-10

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Creating an automated response to senders of emails notifying them that you are away or that your email address has changed, or whatever kind words you want to share. (you will still receive your messages in the inbox)
To make the change you have to go to the source of your emails...your provider.
www.yahoo.com, www.comcast.net, www.mac.com
1. login to your account by going to the suffix of your email yahoo.com, comcast.net, mac.com, sftmail.com, etc.
2. look for something labeled preferences or options (as in yahoo on the top right side)
3. Then look for a heading labeled vacation response or auto reply
4. fill in the information
5. be sure to save the change to make it active
***Note. some services like Yahoo allow you to determine dates of when the auto response will show OR you have to turn off the auto response when you return

Create a signature for an email which will appear at the end of each email that contains your information or any information you want to include. For Yahoo access this in the options, top right. For Eudora, Mac Mail, go to the options of the program
Yahoo
1. login to your account by going to the suffix of your email yahoo.com
2. look for something labeled options (as in yahoo on the top right side)
3. Then look for a heading labeled signature
4. fill in the information
5. be sure to save the change to make it active

Problems opening an attachment in email...look at the 3 or 4 letter suffix/extension of the attachment. It is a PC world and people send files to Mac users not knowing that they might have problems opening.
No problem opening on a Mac
.jpg-picture
.pdf-acrobat document
.rtf-rich text format
.zip-compressed packet of files
Program specific files
.doc or .docx - Microsoft word file
.xls or .xlsx - excel file
.ppt - powerpoint file
***What to do...contact the sender of the original email and mention that you use a Mac and you would like them to send the file in a different format***
You can also download free software that will convert and open the documents like open office. Go to www.openoffice.org to download and install the software.

Suggestion...if the power goes out and you don't have a surge protector, remove the plug from the wall to try to prevent a surge. Do use a surge protector at all times or you can also use a UPS/backup battery for 10-20 minutes of extra backup power in a power outage situation. This allows you time to properly close all documents and turn off the computer. A UPS costs about $60 and comes with a built in surge protector.

I want to send an email to multiple contacts in my address book in Yahoo.
1. Click To:
2. when the list of emails appear
3. Click and hold Command/apple and click on each person you want to send the email to
4. Click okay and all the contacts will appear in the too
****remember if sending a forward to a group who might not know each other, the courteous way would be to create a BCC****
Another solution would be to create a contact group.

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