Q&A Class Notes 11/30 (Share & Collaborate Files, Templates in Gmail)

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 Share large files with others.

https://wetransfer.com/pricing (Free up to 2 GB)


Or use

iCloud (Finder->Click “Go” menu->iCloud Drive)

Move the file you want to share into the iCloud Drive window

Create the link

Hold “Control” and click on the file

Choose “Share”

Select “Collaborate”

Choose for Who can access “Anyone with the link”

Choose for Permissions “View Only”

Click “Invite with Link”

Wait for the link to prepare

Again, Hold “Control” and click on the file

Click “Share”

Choose “Copy Link”

Go to the email you want to send to others so they can get the file and in the message, Choose Paste

OneDrive


Collaborate on a Document with someone.

Word - Turn on Track Changes

Pages - Click Share and choose collaborate

Google Drive - Click “Share”


Or it might be easier to just send a copy of the file as an attachment to the other person.


Templates in Gmail - Standardized scripts

Enable templates

  1. Open Gmail.

  2. At the top right, click the gear/cog for Settings, click See all settings.

  3. At the top, click Advanced.

  4. In the Templates section, select Enable.

  5. At the bottom, click Save Changes.

Create or change a template

  1. Open Gmail and click Compose.

  2. In the Compose window, enter your template text.

  3. Click the three vertical dots and choose More Templates.

  4. Choose an option:

    • To create a new template, click Save draft as template Save as new template.

    • To change a previously saved template, click Save draft as template and under Overwrite Template, choose a template and click Save to overwrite it.

Keep an icon on the dock




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