SFCT.NET - Technology Help and Questions Answered

Changing the line spacing in Microsoft Word 1.      Create your document 2.      Select ALL the text (ctrl + A) 3.      Right click on the text to open up the menu 4.      Choose "paragraph" 5.      Change the line spacing to single and extra space at the end and beginning of the paragraph to 0 6.      Click OK ***If you want these settings to be used EVERYTIME you open a word document, you can click default in the paragraph attributes window before clicking okay before step 6 above*** Changing the size of the Desktop Icons (Windows XP) 1.      Right click on the desktop picture 2.      Choose Properties 3.      Click the Appearance Tab 4.      Click the Effects Button 5.      Remove or Select Use Large Icons 6.      Clic...

Faxing from your computer Many options A) Internet Faxing using eFax or a similar service B) Buy a all-in-one printer/copy/fax machine and send faxes from your computer to the printer/fax to send via a phone line Webcams (live video feeds around the world) Yosemite Webcam http://www.washingtonpost.com/lifestyle/travel/new-webcams-show-yosemite-national-parks-top-sights-on-the-internet-around-the-clock/2012/05/15/gIQAfEI7QU_story.html Falcon Webcam http://www2.ucsc.edu/scpbrg/nestcamSF.htm Clean your computer screen use the Belkin Screen Cleaning Kit How long does my computer last? Hard to say, be prepared from the start and have a backup of your data so if your computer fails within the 1st year or on the 10 year you can still retrieve your information. Macintosh Antivirus Sophos http://www.sophos.com/en-us/products/free-tools/sophos-antivirus-for-mac-home-edition.aspx Moving Desktop Background - $30 http://www.macupdate.com/app/mac/18648/my-living-desktop Jason Dare Computer Train...

My Microsoft Office Word/Excel is performing slowly/strangely. Run an office diagnostic to repair it 1. go to the help menu 2. choose "detect and repair" 3. follow the prompts OR if you have a newer version 1. go to the start menu (or flag in the lower right corner) 2. go to "all programs" 3. find the "office tools" folder (might be in the office folder) 4. open "microsoft office diagnostics" 5. follow the prompts   Free Photo Management and Editing (you can also use it for scanned images/documents) picasa.google.com locates all the photos in your computer, organizes them, and has face recognition   If you want to edit clip art in word, right click on the image and choose "edit image"   How do I know my antivirus is working? Look at the icon that represents the antivirus software you have installed in, by looking at the bottom right If it has a yellow or red icon on it, it needs your attention, click on it twice to o...

Streaming (downloaded) Video from the Internet www.hulu.com www.netflix.com xfinitytv.comcast.net www.kqed.org including ( www.espn.com , www.cnn.com , www.foxnews.com , www.bbc.com ) *Create a new email account Go to gmail and click "Create an Account" on the top right Follow the steps *How can I notify everyone of my new email address Create a new email add your new email address to the to and in the BCC add everyone from your address book, fill out the message and send *If an email is stuck check your outbox, open the message and confirm the email address is entered correctly *Sending Attachments – Create a new email message, attach a document by clicking the paper clip/attach file/insert->file, locate the file to attach which should be on the desktop or in My Documents/Documents   Jason Dare Computer Trainer 415/240.4843 learn@sfct.net 1617 Balboa St. San Francisco, CA 94121 www.sfct.net

Back to the Basics Terminology PC vs Mac – PC (Personal Computer) is any computer not manufactured by Apple OS – Operating System, software that controls all functions of the computer, i.e. Microsoft Windows, Macintosh OS X, Ubuntu/Linux ISP – Internet Service Provider, company who gives you access to the internet, i.e. Comcast, Cognify, Towers Wifi URL – Universal Resource Locator – Website address the companyname.com or companyname.org or companyname.edu or companyname.gov Domain – the .com, .gov, .tv, .whatever that can be purchased through a domain registrar on the internet Program/Application/Software – Set of instructions installed in your computer that allow you to perform certain actions, i.e. Word Processing, Spreadsheets, Games, Internet Browsers, Music Players, Video Players, Photo Management, Database/Information collection Browser – Software used to explore or view pages on the internet, i.e. Microsoft Internet Explorer, Apple Safari, Mozilla Firefox, Google Chrome...

Back to the Basics Internet at the Towers and the Wifi upgrade that is happening in April 2012 Wifi will provided throughout the entire building for staff usage. The towers will extend the ability to connect to the internet for residents, for free. What do I need? Your computer must have Wifi capabilities. (Laptops, iPads, tablets, newer Macintosh computers, and all in one PC computers   have Wifi capabilities) How can I check my computer if it has Wifi capabilities? Mac -> go to the apple menu -> system preferences -> network and look for airport, which means you can connect using Wifi PC -> go to the start menu or flag on the bottom left -> go to the control panel -> go to network icon -> look for Wifi If I don't have Wifi on the computer what can I do? Attach a Wifi antenna or contact Jason to setup an antenna for a packaged price Simple explanation The Towers is providing an Internet Wireless Signal your computer needs a receiver to connect to th...

Websites to look for answers to your questions www.askleo.com (technology related questions) answers.yahoo.com (general questions) yes, you can ask google, but google won't give you an answer, they will refer you to a website that might have your answer ~How can I bold (or change the format of the font) in an entire document in Word? 1.    "Select All" the text (edit menu->choose select all) or hold ctrl + tap a 2.    The entire page becomes highlighted 3.    Choose Bold (B on the above toolbar) or whatever other format you want 4.    Click anywhere on the white of the document to remove the highlight **If it is only one word or a phrase you want to change the format of, highlight or click hold and drag over what you want change** !!!Important: Type your entire document before you begin changing the formatting (bold, underline, size, style) font!!!!   ~My emails don't appear properly, or the sound for the video doesn't work, o...

shoutcast.com artsandlettersdaily.com Copy & Paste 1. Click or highlight what to copy 2. Hold down ctrl(pc) or command(mac) 3. tap the letter "c" 4. Click where you want to place the text 5. Hold down ctrl(pc) or command(mac) 6. tap the letter "v" 7. your text should appear Easiest ~$65/year www.carbonite.com www.crashplan.com www.mozy.com www.icloud.com - iphone/ipads(2GB Free) Easy ~$100/one-time equipment cost External Hard Drive word processing, email, financials - 500GB photos, music, video more than 1000GB(1TB) Windows - Windows Backup Macintosh - Time Machine Clean up your desktop and Documents 1.Create a new folder named "Archived Files from 2011" 2.Drag the documents in top of the new folder to move them into the folder and out of the desktop or documents ~~if you ever need to retrieve a document you know where they will be   recommended topics for 2012 (if you have other suggestions, reply and let me know)   photos - printing - edi...

Deleting a File a)Drag the document to the trash on the dock or on your desktop b)Select or click on the file -> go to the "file" menu -> choose "move to trash" Deleting more than one file at a time --If grouped together, Click on the first file-> hold "shift"->click on the last file and all the files in between will be highlighted/selected (then delete or move the files) --If the files are scattered throughout documents hold the "apple key/command key" and click on each of the files to highlight/select them (then delete or move the files) View files in a window as a list, columns, icons 1. Go to the "view" menu 2. Choose the style/view you want Organize the files in the list view by alphabetical or chronological order 1. First be sure you are on the list view 2. Click on the associated heading on top to organize it by name or date Create a new folder 1)Go to the "file" menu and choose new folder 2)The new "u...

Do I need to upgrade to Internet Explorer 9? No, you don't NEED to if everything you normally do on the current version of Internet Explorer is working properly. (again if it isn't broken, don't fix it) But…if you want to try it go ahead, download and install it. Remember though that it will replace the current version you have and going back to the previous version is difficult.   Read-Only – locks the document so that you cannot save any changes to the file. If you try to save a change, you will be forced to rename the file, creating another file. Add/Remove Read-Only from a file 1)    Locate the icon for the file in your computer 2)    Right Click on the icon 3)    Choose "properties" from the menu that appears 4)    A window will appear with information about the file 5)    Below, beside attributes remove (to turn off) or add (to activate) a check mark to the box beside Read-Only 6)    Click OK when done ...

Macintosh Class notes 9-20-11 The print on the right side of the page gets cut off when I print what can I do?   Change the "Paper Handling" option when you print 1.   Go to the page you want to print 2.   Go to File and choose Print 3.   When the print window appears choose the third menu from the top titled "copies and pages" 4.   Choose Paper Handling 5.   Choose from the options below to scale to fit the size you paper you are using 6.   Click Print to print the page   The computer is unresponsive, I can move the mouse, but nothing happens when I click. Try to "Force Quit" the program 1.   Hold down the option + apple/command keys 2.   Tap ESC (on the top left) 3.   The force quit window appears with all the open programs listed 4.   Click the program in the list that is unresponsive 5.   Click Force Quit   Change the default font for all new documents in Microsoft Word 1.Op...

Having problems opening new version of Word or Excel Documents that end with docx or xlsx. Download the compatibility pack from Microsoft. http://www.microsoft.com/download/en/details.aspx?displaylang=en&id=3 or go to google.com and search for "docx compatibility pack"   How do I know if I need to update windows? Look for the yellow shield in the bottom right corner (system tray) à Click and choose install OR do a manual check to see if you need an update Go to start or the icon on the bottom left à go to the control panel à click windows update and follow the instructions to update your computer   Discount coupons for local businesses or online services www.groupon.com www.livingsocial.com www.google.com/offers there are many others also   Jason Dare Computer Trainer 415/240.4843 learn@sfct.net 1617 Balboa St. San Francisco, CA 94121 www.sfct.net

Saving a word processing file in a universal format, like an rtf (Rick text Format) 1.    Click "file" 2.    Choose "save as" 3.    Besides Format or Save As, click and choose "Rich Text Format - .rtf) 4.    Name the file you are saving 5.    Click "Save" If you are having trouble opening files created in a newer version of Microsoft Word or Excel (that have the extension .docx or .xlsx) You can….. Buy the most recent version of office for your computer ~~~OR~~ Download a compatibility pack - http://www.microsoft.com/mac/downloads?pid=&fid=6B9238E1-CF69-48C4-BF2D-C4A8ACEEE520 1.    Go to Google 2.    Type in "Microsoft Office Compatilibity Pack Mac" 3.    Click Search 4.    In the results look for the file that originates from Microsoft (in the abstract you will see www.microsoft.com/…..) 5.    Click the link and you should see the fi...

Smart Pen - Records Audio and Writing on its special paper - www.livescribe.com (demonstrated the 2GB Echo Pen) Online Music www.pandora.com www.last.fm --Register for Free__ Choose a genre of music to create a new music station that will continuously play, minimize the screen, and continue on your computer as you normally would while enjoying the music. Jason Dare Computer Trainer 415/240.4843 learn@sfct.net 1617 Balboa St. San Francisco, CA 94121 www.sfct.net

Getting errors that your system that it is not compatible, or the architecture is incorrect when installing new programs and applications. You need to upgrade your Macintosh. The newest available version is 10.6 or Snow Leopard. (note you must have an Intel chip in your computer. To check go to the apple menu and choose "about this Mac") Lion, version 10.7 is coming soon, but you do need the updated version of 10.6 before you can install Lion. The software can be purchased from apple.com for $29 (not including shipping) or can be purchased from your local apple store. Installation is simple to do. Your current software should all work with the new system. Note** if you have a scanner installed in your current system you will need to download and reinstall the newest software for 10.6 or above in order for it to work. ---------------- Check for updates Go to the apple menu Choose "Software update" If you want you can select which items you want to update or I su...